Policy for cataloging theatrical DVD releases with bonus discs

This policy refers only to non-episodic titles from a single package that contains the film itself and material not present in the theatrical release (interviews, deleted scenes, etc.) A DVD set of this description will be circulated as a single item.

Minerva Libraries will not create separate item records for bonus discs on bibliographic records for non-episodic DVD titles that contain bonus discs.

On a related note, the volume field of an item record must be used in the following circumstances:

1. Item is part of a series or set and is cataloged all on one bibliographic record.

2. Item is part of a multi part unit, as in a DVD series.

3. Item is missing a component or has some other characteristic that must be noted, such as a missing map.

Note: For episodic DVD series, always use a volume field. If the set is not broken up, use the phrase “Complete Set” in the volume field.

Note: When the bibliographic record uses a volume number in either the 245 title field or in a 490/8xx field, DO NOT use an item volume field.

Approved by the Minerva Executive Board 6/9/10